What Is a T-Account for Small Business?

accounting t accounts

This will depend on the amount of business a company does. These errors may never be caught because a double entry system cannot know when a transaction is missing. T Accounts always follow the same structure to record entries – with “debits” on the left, and “credits” on the right.

  • All such information is provided solely for convenience purposes only and all users thereof should be guided accordingly.
  • The left column will represent all of the debit entries, while the right column will represent all of the credit entries.
  • While a journal entry is a record of a single transaction in chronological order, showing the debits and credits of each account affected.
  • As I’ve received the coffee machine, I’ve gained £700 worth of fixed assets .
  • The right side is conversely, a decrease to the asset account.
  • The header must contain the name of the company, the label of a Trial Balance, and the accounting period.

A double entry system is considered complex and is employed by accountants or CPAs . The information they enter needs to be recorded in an easy to understand way. This is why a T account structure is used, to clearly mark the separation between “debits” and “credits”.


If the labor costs are still debited and credited fully, then this type of mistake can also be difficult to catch. However, it will most likely be caught if there’s an audit. A double entry system is a detailed bookkeeping process where every entry has an additional corresponding entry to a different account. Consider the word “double” in “double entry” standing for “debit” and “credit”. The two totals for each must balance, otherwise there is an error in the recording. The main purpose of using a T-Account is to help track and manage an individual’s financial transactions.

accounting t accounts

To help you understand what we mean, let’s take a look at the story of one of our customers, . As a health and wellness company, was expanding quickly with increasing demand for their products and services. In one year, they doubled t accounts the number of locations from 25 to 50. With such explosive growth comes a lot of chaos if you’re not properly prepared. A T-Account can be created by manually drawing out the two columns, labeling each one as Debit and Credit.

Financial Accounting

It graphically represents credits on the right side and debits on the left. For different account types, a debit and a credit may increase or decrease the account value. Indouble-entry bookkeeping, a widespread accounting method, all financial transactions are considered to affect at least two of a company’s accounts. One account will get a debit entry, while the second will get a credit entry to record each transaction that occurs. Another advantage is that T-accounts can help you see the impact of your transactions on your financial statements.

How do we know on which side, debit or credit, to input each of these balances? Recall that the general ledger is a record of each account and its balance. Reviewing journal entries individually can be tedious and time consuming. The general ledger is helpful in that a company can easily extract account and balance information. The customer does not pay immediately for the services but is expected to pay at a future date. The customer owes the money, which increases Accounts Receivable.